Asphalt Cowboys Motorcycle Club

BY LAWS

     

    ARTICLE 1. NAME AND ORGANIZATION

    This organization shall be known as the "Asphalt Cowboys Motorcycle Club." This may be abbreviated as "AC M/C" or extended to " Oklahoma Asphalt Cowboys Motorcycle Club."

    The Club is a non-stock corporation with no profit motive. It will comply with all requirements of §501(c)(3) of the Internal Revenue Code as a tax-exempt corporation.

    ARTICLE 2. PURPOSE

    The purpose of the Asphalt Cowboys Motorcycle Club is to promote camaraderie among fellow members while enjoying the freedom of the open roads.

    Active members must support The Club's statement of purpose and have paid their dues in full

     

    ARTICLE 3. MEMBERSHIP

    Section 3.1 Membership is open to anyone who has an interest in motorcycles and or motorcycling, and pays dues. Motorcycle ownership is helpful but not required.

    Section 3.2 Membership is open to those who:

    (a) Meet the membership criteria.

    (b) Agree with the club purpose.

    (c) Be in good standing in terms of conduct.

    (d) Pay dues and agree to abide by club bylaws.

    (e) Must be nominated by at least two current members in good standing with club treasurer.

    Section 3.3 Each member shall have voting rights and full privileges.

     

    Section 3.4 New members will be considered a probationary member until 4 monthly meeting are attended and 3 group rides or equivalent as deemed by the executive board

    At the end of the probationary period there will be a vote for acceptance to status of full voting member. They must receive two-thirds (2/3) majority vote of members present at the meeting.

    Section 3.5 Any member may be removed for cause by a two-thirds (2/3) majority vote of members present at a business meeting following a discussion of the cause. The vote must be announced to the membership no later than two weeks (14 days) prior to the meeting and must include the date, time and location of both the cause and meeting. Removed members are not entitled to a dues refund.

     

    ARTICLE 4. DUES

    Section 4.1 Cost: Annual dues are $25.00.

    Section 4.2 Term length of membership is one-year term starting January 1st to December 31st

    Section 4.2 Membership dues shall neither be pro-rated nor refunded unless approved by unanimous vote the Executive Board.

    Section 4.3 In the event of dissolution of the club, all funds in the treasury shall be donated as selected by a majority vote of the membership.

     

    ARTICLE 5. MEETINGS

    Section 5.1 Roberts Rules of Order will be the general guide for conducting club meetings

    Section 5.2 At least one business meeting will be held each month. Additional business meetings may be called by the President or by a majority request of the Executive Board to accommodate specific club circumstances.

    Section 5.3 Social meetings will be held periodically for the purpose of fraternization and to promote club interest.

     

    Section 5.4 The exact dates, times and meeting places will be announced by phone, e-mail, page, on the club web site and/ or text message.

    Section 5.5 Meetings of the Executive Board shall be called at the discretion of the President. All club officers shall be given timely notice of such meetings at least 7 days in advance of meetings.

    Section 5.6 Any five members of the seven member Board can require the President to specify a quorum for decisions.

     

    ARTICLE 6. CLUB OFFICERS

    Section 6.1 The club shall be administered by the following officers who shall collectively function as the Executive Board: President, 1st Vice President, 2nd Vice President, Secretary, Treasurer, Liaison, and Past-President who is an active member.

    Section 6.2 Event Officers are non-executives Board officers charged with enforcing Conduct as set forth in the club bylaws. There are two types of Event Officers:

    (a) Road Captain: organizes and leads the club during a riding event.

    (b) Event Coordinator: organizes and leads an event not centered around riding.

     

    Section 6.3 Qualifications:

    (a) All officers must be members as described in Article 3 of these Bylaws.

    (b) Executive Board members must be licensed motorcycle owners and operators.

    (c) Road Captains must have taken part in a group riding program that covers the planning, procedures, signals and other relevant factors for a group riding activity.

    (d) Event Coordinators must be capable of seeing the given event though completion.

    Section 6.3 Officers shall be eligible for reimbursement for reasonable expenses incurred during the administration of club business by submitting a request with receipts at a business meeting. Approval is by a majority vote of members present. These expenses are to be listed separately on an end-of-month report by the Treasurer.

    ARTICLE 7. DUTIES OF OFFICERS

    Section 7.1 Duties of the President:

    (a) Preside over club meetings, functions and activities not being led by an Event Officer.

    (b) See to the enforcement of the objectives and purpose of this organization.

    (c) Coordinate, direct, and manage the business functions and activities of the club as required to ensure continuity and success of club and the club objectives.

    (d) The President shall inform the Vice President's when the President is unable to preside over any club meeting, function or activity.

    Section 7.2 Duties of the 1st Vice President:

    (a) To perform the duties of the President in case of absence or inability of the latter.

    (b) Serve as the Activities Coordinator in scheduling, planning, and ensuring proper arrangements are made for all club-sponsored activities and events.

    (c) As necessary performs other duties which may be assigned by the President.

    Section 7.2 (a) Duties of the 2nd Vice President:

    (a) To perform the duties of the President in case of absence or inability of the latter and 1st Vice President.

    (b) Serve as the Activities Coordinator in scheduling, planning, and ensuring proper arrangements are made for all club-sponsored activities and events.

    (c) As necessary performs other duties which may be assigned by the President.

     

    Section 7.3 (a) Duties of the secretary shall be:

    (a) To keep a record of the meeting of The Club.

    (b) To send out notices of club events and regular or special meetings, via email, mail, or telephone.

    (c) To perform such other duties as generally fall to that office.

     

    Section 7.4 Duties of the Treasurer:

    (a) Maintain an up-to-date membership list available up request by any member of the Executive Board.

    (b) Coordinate reimbursement expenditures through the Executive Board.

    (c) Receive, record, and report all monies or property donated to, paid to, or owned by the club.

    (d) Keep an account of all receipts and disbursements so that a statement of the financial condition of the club is available upon request by the officers or general membership.

    (e) Prepare a report for the Board

     

    Section 7.5 Duties of the Liaison:

    1. See to it that club officers renew club registration with on the following business day.
    2. To handle all club correspondence.
    3. Represent the club in all agreed on activities.

    Section 7.6 Duties of the Past President:

    1. Maintain club web site in coordination with computing services

    (b) Collect new material and information as needed to keep the web site current.

    ARTICLE 8. ELECTION OF OFFICERS

    Section 8.1 Nominations for Executive Officers shall be made at the business meeting of the month of December. Voting for officers will beheld at the January Monthly meeting on even numbered years. Officers will be sworn in after results are posted at this meeting. All voting will be done by closed ballet voting

    Section 8.2 All officers must be members in good standing own a motorcycle and have valid motorcycle endorsement.

    Section 8.3 Candidates for the Executive Officer positions must be current members. Those receiving the highest number of votes shall be elected for that two (2) years and hold office until the election of a replacement. Terms will run roughly from February thru January.

    Section 8.4 Vacancies in any office shall be filled by a club member in good standing appointed by a consensus of the Executive Board, and shall serve until the next regular election of officers.

    Section 8.5 Any officer may be removed from office for cause by a two-thirds (2/3) majority vote of members present at a mandatory business meeting following a discussion of the cause. The vote must be announced to the membership no later than two weeks (14 days) prior to the meeting and must include the date, time and location of both the cause and meeting.

    ARTICLE 9. APPOINTMENTS AND COMMITTEES

    Section 9.1 Appointments and Committees are positions in the club that are of a voluntary nature.

    Section 9.2 These positions are appointed by the Executive Board and may change at the discretion of the appointee or the Board.

    ARTICLE 10. AMENDMENTS

    Section 10.1 Notification of proposed changes to the Bylaws of the club will be made through the e-mail at least two weeks prior to a meeting at which changes in the Bylaws are to be considered.

    Section 10.2 Bylaws may be changed by a 2/3rd majority vote of the members present at a scheduled club meeting and of members absent from the meeting who wish to vote by e-mail to the President. All e-mail absentee ballots must be received no less than one (1) day before the meeting in which the proposed Bylaw change is to be voted on by the membership. The President shall include e-mail ballots after tallying the votes of those present and summarize the results for the record at the same meeting.

    Section 10.3 Bylaw changes will take affect upon determination of the final result of the vote.

    Section 10.4 Amendments or changes to the bylaws shall note the date of change after the respective bylaw, e.g. "[1 Jul 05]".

    ARTICLE 11. CONDUCT AND GEAR

    Section 11.1 Any member of the club may be dismissed from a club meeting or club activity as a result of inappropriate behavior. The member shall be warned concerning such inappropriate conduct by an Executive Board member or Event Coordinator. The following shall be the basis for, but not limited to, inappropriate behavior and disciplinary measures:

    (a) Wild, unsafe riding habits, especially any activity that jeopardizes the safety of other persons.

    (b) Obnoxious behavior that is detrimental to the image of the club.

    (c) Consumption of illegal substance's or operating while intoxicated a vehicle prior to or during any riding event.

     

    Section 11.2 Ratification of Executive Board recommendations for disciplinary action will be ratified by a two-thirds majority vote of the club members in attendance at a regularly scheduled business meeting.

     

    Section 11.3 All members and guests participating in any riding activity:

    (a) Are recommended to but not mandatory to wear a helmet compliant with Federal Motor Vehicle Safety Standard, commonly known as the DOT helmet standard.

    (b) Are recommended to but not mandatory to wear eye protection such as goggles or a face shield that meets the shatter or impact standards.

    (c) Are recommended to also wear long pants, over-the-ankle footwear, long-sleeved shirt or jacket and full-fingered gloves.

    (d) Shall be licensed, tagged/registered and insured for the vehicle that they are operating.

    (e) Shall keep their motorcycle in proper operating condition including but not limited to vehicle equipment and operation requirements set forth in the Oklahoma Statutes.

    (f) Proof of license, registration, insurance can requested and an inspection of condition and or equipment are done by any club officer or road captain who may deny participation for failure to meet standards in the interest of group's safety.

    (g) Are recommended to but not mandatory to wear club colors unless on an official sponsored event.

    ARTICLE 12. NON-MEMBER GUESTS

    Section 12.1 Non-member motorcycle owners are welcome at general meetings, rides, and social gatherings of the club so long as they are invited guests and accompanied by a "regular" member. Each regular member may invite one (1) non-member guest to a club event.

    Section 12.2 Guests must agree to abide by club rules and standards of conduct

     

    ARTICLE 13: DONATIONS

    The board must approve all donations made to The Club, or made in the name of The Club.

    ARTICLE 14: LOCAL CHAPTERS

    The board will have the authority to grant charters for the establishment of local chapters of The Club. All new chapters will be required to adopt these bylaws. The board of the original chapter will also have the authority to suspend for due cause the charter of any subsequent chapter. Any local chapter suspended by the board will be prohibited from using the name of The Club. ARTICLE 15: RATIFIACTION

    These bylaws will go into effect when they are adopted by the board and ratified at the first subsequent meeting of active members.

     

     

    Asphalt Cowboys Motorcycle Club Bylaws first approved on15th August

    Copyright Asphalt Cowboys MC, Inc. All rights reserved.